The need for backup is critical than ever before.  Microsoft Applications like Office 365, SharePoint Online and OneDrive for business have a distinct way of storing data. And hence for all the companies out there who want their data preserved, must not rely on Cloud data only; Data backup is a must-have. For the decision of choosing a backup solution, there are two basic questions that need to be answered: First, whether the data can be entrusted to a third party? Secondly, can the company afford to comply strictly with the data protection regulations?

The Native Approach

Primarily, there are no backups in the Cloud in SharePoint Online. However, there are ways to recover deleted site collections in Microsoft SharePoint online. Other than that, there are two approaches, which are ‘thought of’ as a native backup solution. These approaches are:

• Retention Policy: it allows retaining deleted items. In case of SharePoint, it is present for chosen sites. Under this policy, Preservation Hold Libraries are created which retain deleted data for a specific amount of time.
• Litigation hold: this is an Office 365 eDiscovery tool. Primarily, this tool is used to hold content in case there are any legal actions to be taken. Since it prevents deletion in entirety, it is used as an alternate to backup.

The Solution

Backing up SharePoint Online and OneDrive for Business is offered by many third-party providers. They provide backup for Private Site Collections and OneDrive for Business Sites, Public Site (and all sub- sites), SharePoint Online Team Site (and all sub-sites). You can also protect your customers and promote customer retention. Further, Lists are maintained, file versioning is performed and maintained, Folders, Sites and subsites are backed up. Same is the backup case for OneDrive for business; your full account, Folders and Files are backed up with proper versions. These services provide up to 6 backups each day and take snapshots to make sure the backups keep up with customers.

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MachPanel Automation Tool for SharePoint Server

MachPanel provides reliable automation and caters for you SharePoint needs like no one in the market. It is a Multi-Cloud Service Orchestration & Delivery Platform (MSOP) that is trusted by Providers globally. MachPanel is where you can send Sell Active Directory Objects as a Hosted Service. With the latest support of SharePoint Server 2019, MachPanel is gaining popularity amongst SharePoint Online users. MachPanel offers Automated Backups and easier installation and up gradation.

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The post An Insight to Backup SharePoint Online and OneDrive for Business appeared first on MachSol Blog.

Getting started User friendliness

In case of WorkDocs, it is easier to get started for the users to start using it without having to sign up to AWS first. However, things are not that easy at OneDrive. Since OneDrive is an Office 365 Application, each user of OneDrive needs to be subscribed to Office 365 and also needs to be associated to a particular domain in OneDrive.

Multi-factor authentication

Enabling Multi factor authentication in Microsoft OneDrive is easier to manage and implement as compared to AWS. MFA can be added as an option for different users through administrative panel of OneDrive. The respective users may receive their code as a second authentication factor via email, mobile phone or authentication app.  In case of WorkDcos, a two-step procedure there needs to be followed in order to enable multi factor authentication for users. The Active Directory needs to be connected to WorkDocs for cloud based storage.

High availability

Both OneDrvie and WorkDocs are excellent in terms of Availability and Global accessibility. There is a web based client portal for each of the two. The users are allowed to execute administrative procedures and operational tasks with ease of access.

Synchronization

Downloading and uploading is a tedious task each time documents are changed or edited. Synchronization is a much needed feature in business productivity applications and cloud based storage system. Thankfully, both the applications have this feature with best outcomes.  When you change your file in your local directory, it is automatically synced to the online central storage in the Cloud based storage.

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Cost

Amazon has a less complicated pricing model than OneDrive. In WorkDocs, Businesses have different rates in different nations for each 50GB of file storage initially. Microsoft offers a few plans and you can choose which fits best according to your business needs of cloud based storage system along with a few additional features as complimentary features in the plan. So Microsoft wins the game here.

Integration

OneDrive seamlessly integrates with Office Suite so it is great for professionals already familiar with Office Products while WorkDocs integrates with other platforms like OS X, Mac and PC very well with its cloud based storage system.

Security

WorkDocs and OneDrvie both have similar security features. WorkDocs encrypts files along with comments while at rest in its cloud based storage system. It uses two levels of data security: disk-level encryption and per-file encryption. They both encrypt with SSL. AWS also offers similar security measures but it goes one extra mile by allowing the business to set their WorkDocs site Location on their own. So, generally they chose the site nearest to their location.

That said, both services go neck to neck in terms of comparison based on features and core functionalities. Out of the two, OneDrive is suitable for businesses who are tight on budget, but still need a cloud based storage system, as it offers flexible pricing models. WorkDocs is suitable for business that prefers to work in multiple environments as it offers multiple platform support.

The post Cloud based storage system Comparison: Microsoft OneDrive and Amazon WorkDocs appeared first on MachSol Blog.