In the past couple of years, having a centralized server and managing documents and collaboration was considered a more tech-savvy approach. However, with the rapid adoption of the cloud, more cloud-based collaboration platforms have emerged. These are adopted by companies at their own pace.

SharePoint Online is the tool of the future

If there’s one capability that SharePoint has: It can transform the way you do business. It provides the resources needed to create websites with pages on the company’s intranet so that critical cloud-based business information is organized, stored, and easily shareable and accessible.

What are the Microsoft SharePoint online benefits for business?

Let’s have a look at SharePoint online benefits for cloud-based business:

• Improve data management

With SharePoint, you get a golden ticket to modern data management approaches. Today, employees have to deal with data, all the time. May it be checking and responding to emails, or dealing with customer support requests, generating marketing reports or meeting minutes. SharePoint provides the gateway towards a more organized data management approach. Plus, sharing the data with others on a team, or across the team isn’t much of a problem with SharePoint.

• Simplify business functions

The typical business functions include activities like collecting feedback, tracking issues, routing documents for approval, and many more. SharePoint provides out-of-the-box approaches and workflow designs that automate these processes. They can be integrated into web browsers for consistent user experience.

• Regulate Compliance and Security

Compliance regulations and security is a thing of today. While companies grow, there are more compliance requirements and security methods that need to be kept under check. Consequently, you can’t just trust any new software in the market. But no, SharePoint Online is secure and it has been around for a long time, thus, fully trustworthy for business use.

• Optimize Content Delivery

While companies look for new ways to optimize content, that continues to grow at a high pace, they also look for solutions that perform document tracking, keep revision histories, and provide a robust content control. All of it comes with SharePoint. SharePoint online benefits include Content approval, editing, maintaining and publishing is a smooth process now.

• Increase Productive

Apart from a Centralized Administration, there are many more content management methods that make you increase productivity and provide benefits for business. Manager can keep their SharePoint Site organized so that they can have a quick look at the content before making a decision. When content is organized, you get more time stuff other than just hunting down your systems for data.

ALSO READ: NEW MICROSOFT 365 FEATURES FOR REMOTE COMMUNICATIONS

MachPanel automation module for Microsoft SharePoint

MachPanel is born-in-the-cloud robust cloud provision and business automation platform. Since it is designed for business, MachPanel inherently understands your business automation needs. Its automation module for SharePoint provides Complete Orchestration for Hosted SharePoint Service Providers and Enterprises. With MachPanel, you get to have a simplified approach towards billing, management, and reporting. This gives you ample time to work on the focused areas rather than get indulged in messy billing. With MachSol’s turnkey services for Microsoft SharePoint, you get all the expert support for design and deployment, planning and migration, reliability, and scalability.

Get started with MachPanel and keep your cloud-based business aligned with modern and simplified SharePoint services.

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Microsoft Teams has been very popular in the business space from the last two years, mainly because it focuses in “collaboration” in the cloud with better productivity outcomes amongst companies who have adopted it already. To use Microsoft Teams to the full potential of it, it is necessary that you integrate it with Office 365 apps for your cloud business.

Microsoft SharePoint integration with Teams

We share a few best practices for a decent SharePoint Online integration with Microsoft Teams to provide Teams business benefits to SharePoint users in your cloud business:

• Keep your files organized

before you perform the integration, it is important to manage all your documents first and keep your files organized. Take advantage from SharePoint’s management capabilities to stay organized.

• Create Microsoft Team from existing SharePoint Site

Even though the SharePoint team site may have all the necessary files and documents you need to continue with the project, a full-fledge chat capability is always missing in SharePoint. Microsoft Teams provide that and you can create a new team in MS Teams and associate that with your SharePoint team site. With SharePoint Online integration in Teams, the files and documents can also be managed from MS Teams.

• Have a good governance plan

To make the integration, it is essential to have a good governance plan. In this way, once the changes being made, you have a strategy planned ahead of time. So, you have a good plan for every stage of your Teams rollout.

• Train your employees

Before you start SharePoint online integration with Teams and to attain Microsoft teams business benefits, you need to educate your employees. To be able to make best use of Microsoft Products that work together, it is important to make your employees aware of all the basic and advanced features of Office 365 tools.

• Establish a decent naming convention for O365 groups

With a well-established naming convention, you are in a position to enforce a policy through Azure AD. In this way, you can get rid of duplicates and have a neat and clean Teams deployment without things being in a mess.

MachPanel Automation module for Microsoft SharePoint Server

MachPanel is a full-fledge automation platform for Hosted SharePoint Service Providers and Enterprises. With best-in-line tools integrated for a seamless cloud provisioning and management, MachPanel makes your cloud business stay ahead of the curve with its simplified billing and built-in multi-tenancy and segregation for Microsoft SharePoint 2019 and older versions for cloud delivery and on-premise setup. MachSol also offers turn-key services for Microsoft SharePoint design and deployment with support from best Experts in the market for all stages of deployment.

Head over to MachPanel and get your business automated and keep your cloud business in the Right direction.

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The post SharePoint Online integration with Microsoft Teams | An Insight appeared first on MachSol Blog.

Teams is great for Collaboration and Microsoft has put in good amount of effort for its security. The application is Layer D compliant which make it a promising and secure solution for large-grad enterprises and cloud business organizations.

More on certifications; Teams has got SO 27001, ISO 27018, HIPAA, SSAE16 SOC 1 and SOC 2, and EU Model Clauses (EUMC) to its name. Even though certification isn’t a feature that any application offers to its customers, but it is important in terms of cloud security.

Integration with other tools

Not only Teams is secure in itself; it is also easy to integrate it with other tools and still stay secure. Microsoft Teams Security is an important factor for Office 365 users, since MS Teams is built into O365, CSPs can easily change e-discovery settings from Security & Compliance admin center for better cloud security.

Redundancy (for the sake of Legal Proceedings)

Admins can configure Microsoft Teams with “Legal Hold”, which means Microsoft will retain a copy of every type of data even after the original author deletes it, in order to be able to present the data in an evidence for the court of law. Looks like, you’ve got to stay on point while collaborating, at all times!

Data Location and Backups

Microsoft Teams Security is very organized in terms of data. The exact location of your data is not disclosed, but you can be sure it’s somewhere around you. MS Teams supports data location is Americas, EMEA, and APAC region. Your data will mostly be residing local. However, if there is a storm coming from the west coast and your data is residing there, it’ll be shifted to the east coast HD centers without user intervention.

Privacy

Microsoft Ensures its customers that, Microsoft Teams security has got same privacy regulations as are persistent in Office 365. The data isn’t controlled by Microsoft in any manner and not scanned either. Even the content uploaded or shared in Teams and other products like One Drive for Business, SharePoint Online etc. isn’t accessed by Microsoft.

ALSO READ: Make Most out of Microsoft Teams

MachPanel and Automation Platform for Microsoft CSPs

If you are a CSP having your own cloud business or if you resell Microsoft Products, MachPanel is your next best friend. MachPanel is a full-fledged Multi-Cloud Service Orchestration & Delivery Platform (MSOP).  With this, you can cover up all your cloud business needs like Showcase Bundle & Sell; get End to End Automation, Own & Control the billing. MachPanel is the best end-to-end business management platform that you can get your hands on and it’ll take you to a good Business direction.

Now you know it, get your hands on MachPanel for a substantial support towards your cloud business and get ready for substantial business growth.

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The post An insight into Microsoft Teams Security for better cloud security appeared first on MachSol Blog.

We at MachSol Inc., are pleased to announce the immediate availability of the latest build of MachPanel Provisioning System (Complete SaaS & Traditional Hosting Windows Control Panel). Latest build MachPanel v6.1 Build 30 includes an array of new features and performance improvements alongside bug fixes.

The post MachPanel v6.1 BUILD 30, Now Available! appeared first on MachSol Blog.

Flexible SharePoint hybrid deployments

Since SharePoint 2016 was launched, the option of Hybrid became more widespread. Since there was no firm restriction to opt for SharePoint cloud or SharePoint Server, business can opt to approach SharePoint Cloud at their own pace based on various scenarios. The “Site and Search” deployment scenarios gained popularity where organizations can select the location of sites according to their convenience. Files like media assets that require more space can be hosted in Cloud, or files that contain sensitive information can be hosted in the server and it’s needless to shift them in the cloud until the organization is fully ready for it.

SharePoint Hybrid with Office 365

The harmony between SharePoint hybrid environment and other Microsoft technologies has proved to be a productive for cloud businesses. Microsoft service like Power BI, Office 365, Yammer, Planner, Exchange and many more are compatible with SharePoint Hybrid environments and provide all the functionality available in the cloud.

The Hybrid search experience

Hybrid search is one feature that makes SharePoint Hybrid a win-win for cloud business. With hybrid search, content from the Cloud environment and on-premises is readily available because it enables a unified search index.

More security and control

In a SharePoint hybrid environment, since you are more in control of your Cloud, things are more secure than you’d expect in a complete Cloud or complete on-premises environment. More certainly, you can’t expect to implement, while deploying SharePoint hybrid, the level of security Microsoft or other Tech giant implements in their Cloud and offers to its customers.

Hybrid auditing

This feature in SharePoint allows SharePoint Admins to push the audit logs of the company from On-Premises to the Office 365 Unified Audit Log. In this way, there is a single location from where you can view audit log that comes from both on-premises and SharePoint online.  However, this feature is yet available in SharePoint Server 2016 and at the time of this writing, the audit log feature is in public preview for SharePoint Server 2019. Once the feature is releases for SharePoint 2019, you can experience the unified Audit log experience for SharePoint Server 2019 as well.

Hybrid Business Connectivity Services

In order to have a secured view of data from external systems, you can make use of the Hybrid Business Connectivity Services. Data can be imported as a SharePoint List in Office 365 from systems like SQL Server Database and users can edit and view the data remotely. No on-premises connection is required for the purpose of accessing data.

MachPanel Automation module for SharePoint Hybrid

MachPanel is a Multi-Cloud Operations Management and Orchestration Solutions Platform designed for easy automation and management of Microsoft services in cloud business. The automation module for SharePoint makes the selling of SharePoint services manageable as a hosted cloud solution. It makes CSPs in control of their cloud whether it is SharePoint Online for which they are opting for or SharePoint Server 2019, 2016 and 2013. By easy billing, provisioning and management through built-in multi-tenancy and segregation for Microsoft SharePoint 2019 and previous versions, CSPs stay ahead of the curve with their cloud offerings in their cloud business.

Taking all these SharePoint benefits into account, it is high time you go for MachPanel’s services for Microsoft SharePoint hybrid deployments and lead in the cloud business with reliability and better management.

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The post Is deploying SharePoint Hybrid still a win-win for your cloud business? appeared first on MachSol Blog.

This modern experience is based on SharePoint Framework which has brought in a lot of changes from the ‘classic’ platform. The major advancement has been in the basic structure where things are focused to be developed on client side rather the server side. In fact, from April 2019, Microsoft is restricting the possibility of running whole organization on classic mode for libraries and lists. However, lists that use features that are currently supported in the modern experience will be switched to classic, automatically.

However, SharePoint Modern Experience is flexible for now. If there are CSPs who can’t switch to the modern experience immediately, there many tools available to help them restrict users to classic experience like the SharePoint Modernization scanner.

1. SharePoint modernization scanner

With this tool, you can identify sites and lists having specific customizations that are not supported by the modern User interface. It is hence possible to identify the impact of the classic view and modern sites. CSPs wish to keep the currently running sites to classic view. Not all but a few of them for a better user experience, since the users wouldn’t have to switch amongst different modes of experience.

2. Disabling the modern experience is still possible

Apart from PowerShell scripts being used to enable and disable the SharePoint modern experience, there is always an option to “return to classic mode” on modern views of libraries and lists. Owners of Lists can configure a particular list to be run in classic mode for all of its users.

3. It wraps itself around O365

SharePoint modern experience and SharePoint Online integrates itself with Office 365 much easier. Moreover, updates from Microsoft Team sites can be integrated and hence SharePoint modern experience incorporates that all.

4. The modern pages

As mentioned above, there had been a need of an editor experience since many years, like a CMS. With modern pages under Modern SharePoint Experience, content editors are given more power to make use of this experience: publishing content with CMS similar to Word press. Less training is required for editors and the process is kept simple. In just 2 to three clicks, you are good to go!

5. The user experience in Modern SharePoint experience

Technically, the modern experience has got updates that mostly affect the administrators because more changes are provided at administrative settings. Not many changes have been introduced within the interface. Hence, this experience make it user friendly, since the users can still be provided the classic view where needed and they don’t have to switch back and forth between the two modes.

6. Modern and Classic Lists

With the SharePoint modern experience, there are many scenarios that have been modernized like the document sets. Apart from this, there are a few modern-only features introduced like the Microsoft Flow integration. Hence, it is obvious that Modernization is an on-going process. Generally, those features are upgraded earlier that have a higher impact or demand.

MachPanel and Automation module for Microsoft SharePoint

MachPanel delivers the best SharePoint Management experience in the market. It is a globally trusted Multi-Cloud Service Orchestration & Delivery Platform (MSOP) that provides automation of lifecycle and end-to-end service delivery. For its SharePoint automation module, MachPanel provides groups management, site management, Automated DNS entries, Multiple Domain handling and many more options for a SharePoint experience. It is reliable and simplifies billing, provision and management with built-in multi-tenancy and segregation for latest SharePoint 2019 and all other versions for SharePoint Online and on-premise setup.

All these features of MachPanel can surely take your business to success. Get your hands on MachPanel for all your SharePoint Online and on-premises needs.

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The post 6 things that make “SharePoint Modern experience” loved in the IT space appeared first on MachSol Blog.

Cloud operations are mandatory for Cloud business success. Free SharePoint Migration is a dream come true for CSPs, since they are always in search for best solutions all over the web that can facilitate their Cloud business on-goings. This free tool is provided by Microsoft for its SharePoint Migration for business.

In a nutshell, the free SharePoint Migration tool lets the SharePoint users migrate their lists or files from on-premises files and document libraries to either OneDrive in Office 365 or SharePoint Online. This free SharePoint Migration tool makes the users able to take advantage of collaboration, security and Intelligence solutions with Microsoft Office 365.

In addition to that, here are a few areas which we find interesting about the free SharePoint Migration tool by Microsoft. Let’s have a look:

Status of File permissions upon migration

Technically speaking, once you synchronize Active Directory accounts to Azure Active Directory (AAD), file permission settings are changed once they are migrated to SharePoint online. However, if there is a corresponding user in SharePoint Online, syncing accounts from Active Directory to AAD shall not disturb the on-premises file permissions.

Location of Data

It is best to decide data storage destination in advance because you will be prompted for current location of data files and the location where you wish to move the data files in SharePoint Online site collection, once you are using the free SharePoint Migration Tool (SPMT). You can either select the source to be an on-premises SharePoint Server 2013 site, plus there is also an option to choose from a local file share or any current network path.

Monitoring and resuming migration jobs in free SharePoint Migration tool

Once you perform the migrations, you can always monitor and check the status of migration jobs. A View Task Report option is available which shows reports like ItemReport.csv, ItemSummary.csv and ScanSummary.csv. The tool gives the option to resume migrations from any device, if the tool needs to be closed before the job is submitted.

Incremental Migration

To speed things up for future migrations, Microsoft has enabled a feature in the free SharePoint Migration tool where a migration can be saved after it is completed so it can be re-run at a later stage and only those files or updates shall be migrated from source location that are changed after the initial migration is completed.

ALSO READ
Insight to Backup SharePoint Online and OneDrive for Business

MachPanel and professional SharePoint offerings

Cloud Experts are always in need for best services for their business automation and our experts cater this need in an exceptional manner with the unique Multi-Cloud Service Orchestration & Delivery Platform (MSOP), MachPanel. Trusted globally by its partners, it provides you to Sell Active Directory Objects as a Hosted Service, perform automated backups and offers easy installations and up gradations to SharePoint users. It also offers support for latest SharePoint Server 2019 along with previous versions like 2016 and 2013.

Here’s your chance to get your business on a smooth journey towards success with MachPanel. Get started now!

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The post How to make the best use of the Microsoft’s free SharePoint Migration Tool appeared first on MachSol Blog.

The need for backup is critical than ever before.  Microsoft Applications like Office 365, SharePoint Online and OneDrive for business have a distinct way of storing data. And hence for all the companies out there who want their data preserved, must not rely on Cloud data only; Data backup is a must-have. For the decision of choosing a backup solution, there are two basic questions that need to be answered: First, whether the data can be entrusted to a third party? Secondly, can the company afford to comply strictly with the data protection regulations?

The Native Approach

Primarily, there are no backups in the Cloud in SharePoint Online. However, there are ways to recover deleted site collections in Microsoft SharePoint online. Other than that, there are two approaches, which are ‘thought of’ as a native backup solution. These approaches are:

• Retention Policy: it allows retaining deleted items. In case of SharePoint, it is present for chosen sites. Under this policy, Preservation Hold Libraries are created which retain deleted data for a specific amount of time.
• Litigation hold: this is an Office 365 eDiscovery tool. Primarily, this tool is used to hold content in case there are any legal actions to be taken. Since it prevents deletion in entirety, it is used as an alternate to backup.

The Solution

Backing up SharePoint Online and OneDrive for Business is offered by many third-party providers. They provide backup for Private Site Collections and OneDrive for Business Sites, Public Site (and all sub- sites), SharePoint Online Team Site (and all sub-sites). You can also protect your customers and promote customer retention. Further, Lists are maintained, file versioning is performed and maintained, Folders, Sites and subsites are backed up. Same is the backup case for OneDrive for business; your full account, Folders and Files are backed up with proper versions. These services provide up to 6 backups each day and take snapshots to make sure the backups keep up with customers.

ALSO READ
Tips to Fine-Tune performance of SharePoint Online

MachPanel Automation Tool for SharePoint Server

MachPanel provides reliable automation and caters for you SharePoint needs like no one in the market. It is a Multi-Cloud Service Orchestration & Delivery Platform (MSOP) that is trusted by Providers globally. MachPanel is where you can send Sell Active Directory Objects as a Hosted Service. With the latest support of SharePoint Server 2019, MachPanel is gaining popularity amongst SharePoint Online users. MachPanel offers Automated Backups and easier installation and up gradation.

Get Started with MachPanel today for better business automation. It is guaranteed to be the best Cloud Solution for your business.

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The post An Insight to Backup SharePoint Online and OneDrive for Business appeared first on MachSol Blog.

Tips to Fine-Tune performance of SharePoint Online

1. Image Optimization

Images make the overall design appealing but their size can greatly affect page loading speed that can have a huge impact on site performance. The ideal way to use images on a SharePoint Site is to use sprites approach (an image Sprite is a technique of showing multiple images on your site that are actually a portion of one larger image, as it reduces HTTP traffic since you are downloading more images in one request). Further, it is necessary to use image compression and image optimization techniques before using them on your site.

1. Minification and Bundling

Customization a web-page results in a lot of extra files being added to the server for support. The process of minification minimizes the size of these fields by removing extra white spaces and unnecessary characters. This reduces overall size of files and hence improves performance of site by giving low overhead on the server. Images can be bundled in an image sprite, as mentioned earlier.

1. Navigation Options

Choosing configuration options for SharePoint site makes significant impacts of performances. Options like, Managed (Metadata) navigation is recommended whereas Structural navigation is not recommended for better performance. Navigation providers work seamlessly with responsive page designs. Plus, they are scalable and are able to render without a resource cost. Cloud Service Providers need to focus on navigation options for better site results.

1. Delay Loading Images and JavaScript

Modern browser pre-fetch the images to be loaded within the HTML page. Another technique to make SharePoint Online site load efficiently is to delay loading images using JavaScript. Images will be loaded as the user scrolls towards it.

1. Use the Page Diagnostics Tool

Publishing pages using classic publishing can be a overhead on the SharePoint site. It is best to use page diagnostic tools for that purpose. Install it to your site to make publishing efficient.

1. Using Content Delivery Networks

Content Delivery networks or CDNs can increase SharePoint Online Performance. CDN is a worldwide network of different servers that host the same file simultaneously. In this way, the server that is closest to the user requesting that file, can serve the file in less time as compared to the main server located far away. Cloud Service Providers must take this into account.

ALSO READ
Benefits of collaboration with Microsoft SharePoint and Teams

MachPanel Automation Module for Microsoft SharePoint

MachPanel Automation Solution for Microsoft SharePoint offers a complete end-to-end management & Automation layer for Microsoft SharePoint on-premises and Microsoft SharePoint Online. With MachPanel Automation module for Microsoft SharePoint Provisioning and management is simplified and made easy for Service Providers. MachSol also provides turn-key services related to Microsoft SharePoint on-premises design, deployment, migration, planning, reliability and scalability.

Take this opportunity and go for MachPanel to grow and make your business more successful.

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The post How to Optimize SharePoint Online performance appeared first on MachSol Blog.

In order to get a legitimate answer, it is important to analyze different aspects like Scalability, Licensing etc. Microsoft SharePoint 2016 has significant benefits for businesses. In case of Scalability, it is important to analyze how Microsoft SharePoint 2016 is scalable without lowering performance of the system. There is even quite a good integration with Microsoft Office 365 which gives you quite a control over license costs per member of staff. This feature is most beneficial for small businesses and growing teams.

Upgrading to Microsoft SharePoint Server

A Microsoft SharePoint upgrade is recommended when the existing version is SharePoint 2010 or higher. The taxonomy is well-informed. There needs to be a decent architecture of existing Site Collections and content databases. The content has to be properly distributed and folder structures should not be too shallow. It is best to upgrade to Microsoft SharePoint 2016 when Site templates are used that include Team Site, Document Center or Records Center. It is also necessary that the existing version shall be a lower version than the version which you are planning to upgrade to.

Migrating to Microsoft SharePoint Online

Executing a business content migration is not easy. In fact, consolidating legacy information into a latest environment is not an easy task either. There are many challenges, benefits and other technical considerations. Migrations are recommended when the original Document repository is not Microsoft SharePoint or it is not SharePoint 2010 or higher. It is better to migrate to Microsoft SharePoint online when architecture of taxonomy needs a redesign in your business. It is also best to opt when content is improperly distributed. If customer site templates were used for initial document repository site collection, it is better to migrate rather than upgrade because that makes up gradation overly complicated and costly.

ALSO READ
Major announcements on SharePoint Server 2019 on-premises

MachPanel Automation Module for SharePoint

MachPanel is a complete solution control panel where you can effectively sell Microsoft SharePoint 2016/2013/2010 as hosted solution on cloud. The services of deployment and migration can be utilized as MachSol offers excellent turn-key services for Microsoft SharePoint design and deployment with better reliability and good scalability for your business. Whether you plan to upgrade to Microsoft SharePoint On-Premises or plan to migrate to SharePoint Online, MachPanel is your gateway to a successful execution along with added support that is available 24/7. By opting for MachPanel you even get after migration support and hence the stability of your business is guaranteed.

So grab this opportunity to grow your business beyond measures with MachPanel Automation module for SharePoint.

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The post Migrate to SharePoint Online or upgrade to SharePoint Server: Which is Better? appeared first on MachSol Blog.